If you’ve used 8 megabytes of storage allocated by Google Apps you have used a massive amount of storage. Therefore this article is for that very rare account that has reached the 8 megabyte limit. You know you’ve reached that limit when Google notifies you that your account has been maxed or you see a message at the bottom of your inbox that reads similar to this:
There are three actions to consider:
- Mass delete old emails, especially sent or deleted items. You can do a mass search to do this.
- Migrate an amount of emails to another archived account. This would be based on some criteria such as emails older than 2 years.
- Upgrade your organization to the Premier Edition with 25 GB of storage per user. This will take years to consume. The cost is $50/user/year. This version also has Postini archiving which archives all inbound and outgoing emails for your entire team.