4 Google Apps Contacts Tips

Google Apps Contacts helps you to organize the people in your life for doing business or building relationships.  Over time, it has evolved to become more useful while retaining the signature Google simplicity in appearance and experience.

As you grow your use of Google Apps, here are some productivity and collaboration tips to help you with managing the relationships in your world:

  1. Assign Android Starred Contacts.  If you have an Android mobile phone, you can assign people to a group called “Starred In Android.”  This is a quick and accessible list of your Google Contacts that you can scan and keep top of mind for next steps in your business interactions.  Refresh this list weekly to help you keep a prioritized list of people and to touch base to nurture the relationships.
  2. Add Birthdays.  The birthday field can be added to a Contact record.  Your person’s birthday then appears in your Google Apps Calendar.  This allows you to send something special to help them know they are remembered.  An email, Facebook comment or an e-card via Hallmark all work.
  3. Group Contacts For Easy Email Distribution.  You can communicate quickly and easily with Groups.  Add people to their respective groups.  Be sure to BCC the Group distribution list to protect recipients from data mining of their email addresses.  This is also easy for regular Calendar meeting invites when adding Contacts to specific meetings.
  4. Use SMS On Mobile Phone Numbers.  It is easy to work from within your Gmail interface and send an SMS to specific people.  Be sure your Google Voice is also integrated for quick VOIP calls.  You can rely on your keyboard and consolidated workspace this powerful feature integrated into your Google Apps environment.

The people you touch moves the ball forward in your business and life.  Take a bit of extra steps to integrate these practices into your personal workflow to experience easier ways to connect and drive your activities.

How else are you using Google Contacts?  Feel free to comment below.

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