Migrating Google Docs from One Google Apps Account to Another

If you have another Google Apps account under a different domain, then you may have migrated email from one Google Apps account to another. However, Google Docs poses another issue altogether.

To move docs into a new instance of Google Apps, you have to do the following:

  1. Select all the documents you want to transfer, go to the More Actions drop down from your old account you want to transfer from and click on Export. This will compress all the documents into a zip file and download it to your hard drive.
  2. Afterward, you can go to your new Google Drive and hit the Upload button in the top left corner, and choose all the documents you just downloaded. It will take a while depending on the size of your Google Drive.

Note that any documents for which you are a collaborator but not the owner will not transfer correctly with either of these methods; you’ll need to contact the owner of those documents and tell them to re-share them with your new account.

Another Option for Google Docs Migration

Another option is to download Google Drive for Mac. This is located on the left menu. From there sync your Google Drive locally with your old Google Docs account. After it is complete, disconnect the account and sync it instead with your Google Drive for your new system  to sync it up.
You will be able to use this system to move documents.
Be sure that you review documents that were previously shared with you or that you shared out. These sharing rules have to be reestablished.

Published by Don Dalrymple

I partner with founders and entrepreneurs in startup businesses. I write and consult on strategy, systems, team building and growing revenue.

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